We are rapidly approaching a year (can you believe it?) since the EU General Data Protection Regulation (GDPR) came into force. For me this week, what started as a bit of a spring clean so that I can see my desk again has turned into a massive detox too.
Paperwork that I need to retain has now been scanned, imported into my Microsoft OneDrive for Business, logically filed and the paper document shredded. Every business should own a good document scanner and a cross-cut paper shredder.
Merely stashing the documents in OneDrive folders where they are likely just to get forgotten isn’t an option where personal data protection is concerned. I have used the Compliance tools found within Microsoft Office 365 for Business (and Microsoft 365 subscriptions) to categorise and label each file. For example, data I now have labelled as ‘GDPR‘, now have an automatic review period where I will get a notification of expiring documents. From this notification, I can now choose whether the file is still required, at which point I will select ‘extend’ to lengthen the retention period or ‘delete’ to remove the file forever.

Microsoft Office 365 for Business – Security and Compliance

Want to know more about the Security and Compliance tools within Microsoft Office 365 for Business or Microsoft 365 subscriptions that can assist with GDPR, then please get in touch, [email protected].
In the meantime, share in the comments how you are staying GDPR compliant, what tools you are using (if any), and where Peak XV Consulting can help your business.